Team-sheet submission deadline monitor

Team sheets arrive however each club sends them: a photo of a paper form dropped into the matchday messaging group, a PDF attached to an email, occasionally handed to the venue office in person. A competition administrator keeps a spreadsheet tab open and ticks off clubs as sheets come in, checking the group chat every few minutes as the deadline approaches. When a club is late, nobody notices until someone goes looking, usually because a match official is asking whether teams are confirmed. The administrator then scrolls back through the chat to work out who actually submitted and who did not, while trying to reach the late club by phone. There is no single view of submission status across a fixture list, so the same scramble happens at every deadline, for every fixture, on every matchday.

A monitor screen showing every fixture due that day, each club's team-sheet status (not submitted, submitted, queried) and a countdown to that fixture's submission deadline. Clubs submit through a single upload link that accepts a photo or PDF, replacing the scroll through a messaging group. As a deadline approaches, an outstanding fixture escalates: first a reminder to the club's listed contact, then an alert to the named competition administrator if it is still outstanding close to the deadline, so the chase starts before the deadline is missed rather than after. The board shows the whole fixture list at once, so a controller running several matches does not need a separate thread per game to know where things stand. It does not adjudicate late submissions or apply any sanction; that stays a human decision.

Finding out a club is late currently means the administrator scrolling back through a messaging group once someone else has already asked. The agent watches each fixture's countdown itself and sends the reminder to the club's listed contact as the deadline nears, then escalates to the named administrator with the specific outstanding fixture already identified — so the first the administrator hears of a problem is a named alert, not a match official asking whether teams are confirmed. It removes the scroll through the chat entirely for fixtures that submit on time, and it does not decide anything about a late submission; that judgement stays with the people who currently make it.

Competition administrators tracking team-sheet compliance across a fixture list, matchday operations managers who need confirmation before kickoff, and duty managers who pick up the chase when a club stays silent.

A single upload link per fixture that accepts a photo or PDF and timestamps it, a status board listing every fixture for the day with submitted, outstanding and queried states, a countdown to each deadline, and a reminder that emails or messages the club contact on file as the deadline nears. Escalation to the competition administrator is a simple alert, not a phone call or automated dial-out. Version one has no integration with the competition management platform: fixtures and deadlines are entered or imported from a CSV, and status is not written back into any other system.